October 3 to 9 is ?Get Organized Week,? sponsored by the National Association of Professional Organizers, and Chris Perrow of Perrow Systems has cracked open her stash of color-coded files to battle the typical business person?s fear of filing. To demonstrate her office organization system, she will conduct a free seminar entitled, "It's 9:00 am. Do you know where your desk is?? on October 13 at the Staples store in Montrose, Ohio from 6 to 7 p.m.????
Disorganization can cause reduced productivity, scheduling glitches, inadequate paper trail, communication gaps, forgetful billing practices, late payments, constant troubleshooting and overlapping work which can result in unnecessary overtime pay. Studies show that executives spend up to six weeks per year searching for misfiled mislabeled or misplaced paper-work. ?A woman with whom I recently worked claimed she wasted at least one hour a day looking for what she needed when she needed it. If her company billed out her time at S75.00 an hour, her lack of order conceivably cost her company $ 19, 575 in potential revenue,? said Perrow.
If one small hanging wall file can work wonders in clearing paperwork off of a desk, floor and cabinets, why don?t people use files appropriately? As Perrow says, ?Many people suffer from a fear of filing. They?re afraid they will forget about or lose an item, so they pile it instead.?
Perrow recommends a simple and colorful filing system that visually segregates activities and triggers mental concentration. One color is used per category. Color coordinating work categories helps people stay focused and increases efficiency. Generally paperwork fits into these four categories:
1. client files and materials
2. administrative tasks (invoicing, bill paying, budget setting)
3. marketing ideas and tools ( magazine articles, contact lists, newsletters)
4. product or service information.
"When you are working on your administrative tasks, say to yourself that you are in the green zone. When you look up and see other colored files, you will be less distracted because your brain is thinking "green zone
Whatever system you ultimately devise, it?s important that you incorporate a routine procedure, Perrow said. By doing the same thing at a given time in a similar way, your actions will soon become habit.
To obtain a free report on The Clutter-Free Desk and information on organization training workshops contact Perrow Systems at 1-877-686-0282; email: info@perrowsystems.com; or website: http://www.perrowsystems.com. Perrow is a member of the National Association of Professional Organizers (NAPO). She was a sales representative for Clairol and Drackett Products before starting Perrow Systems in 1996. Her company sells organizational kits for family life, college, identity theft prevention, stop junk mail and desk organization at: http://www.perrowsystems.com/product.html.
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